If your company is planning to have a big event and you are put in charge of taking care it, then you are going to need to read this article in order to make the event a big success. Here is some great advice to help you make the right decisions and choose the right event planning company.
The first thing you need to do is determine exactly what you are planning to have an event. The reason may be for the staff of the company, to promote or launch a product or for raising funds. When you finally establish the purpose of the event, you need to decide whether it is a formal event or a casual one. If it is a formal one then you may have to think of a dress code.
The theme of the event plays a major role in deciding what kind of set up you need for the event. Items such as the décor, music and lighting, all need to be based on the theme of the event.
Another vary important thing is choosing the venue. It must be big enough to accommodate all the guests who are invited and must suit the requirements for the event. Finding a venue is probably one of the hardest tasks since you have to select the most appropriate one and book it way in advance.
You will also need to make sure that you have a good lighting system. Hiring a lighting company that does custom designs will help make things a lot easier. You can ask them to match the lighting with the theme of the event and spotlight the important areas of the event.
Food is something that must be taken care of in a proper manner and must be served according to the type of event you are having. If the event is an informal one, a finger buffet is the ideal choice since it will allow people to interact with one another. A sit down meal is recommended for a more formal event and you must ensure that the caterers provide a meal with several courses to bring in more variety.
Another great way to make the important guests like the board members to really appreciate the event is to provide them with some great transport. If they are flying in from somewhere then you should probably consider arranging an airport pickup for them. If you are not planning to provide transport services it is recommended that you provide them with the phone number for a local taxi service so that they have no problem getting back to their hotel rooms.
These are the most important things that must be done with a lot of care. It is better to hire a company that offers all these services since it will make things a lot more organized and it will be easier for you to lay out the budget. Also, a company who has all these services may give you a discount since you will be using quite a few of their services.