You might have successfully achieved prized contract of dealing with a great event and have already convinced your clients by explaining your success stories of handling shows, but this is only a stressful beginning, if you lack organizing skills. Once you have secured the contract, you need to deal with the event planning and event management activities. This obviously means that you need to work as a team which might include suppliers, vendors, food serving teams, venue owners, etc. Your team will comprise of all these people. Thus, you need to be very careful while managing people with their proper skills.
Assume that your team is already picked out and you start the planning process. Will it be possible for you to manage and organize them and assign them proper task? How will you know that who are specialized in which field, so that there is no wrong assignments or duplication of task? For avoiding all these situations and making an organized team for planning an event, here are a few tips:
· Group in proper categories:
Group your members into activities, they are specialized in and can perform efficiently and offer the best results. For instance, you might hire additional resources for helping and put them into a group that is short-staffed, so that they can perform the said task. Thus, rigorous selection must be done to ensure that they will not let you down. If you are ignoring the careful selection process, it can result in a stressful working condition for your team as well as team members.
· Track activities of each member:
While assigning duties, you will have to keep a track of their performances and must communicate directly, if anything goes wrong. Each team member must understand the allocated work properly and must be responsible for providing updates of the daily work, so that you can track the progress.
· Maintain datelines:
Maintain a dateline for the work delivery of each member. This is very important. The team members must know their deadlines for delivery. It becomes intolerable, if at the last stage of the event they come and say that they were unable to follow the instructions or meet the delivery date. Thus, it is extremely essential to monitor any team members’ issue or problem. Attentive reporting is a vital factor for maintaining a good team and successful work delivery.
Your event can take place at any part of the world, but what matters is an ideal and organized team and good delivery to host a successful event.